For equipment rentals in the Baltics
Your whole rental fleet — in one system
RentFlow is the rental company backbone: an asset library with profit per unit, agreements signed on the customer's phone, returns and service planning — instead of Excel.
Full history
for every asset — from purchase to write-off
Signed on the phone
the customer signs without printing or scanning
60–70%
industry target utilization — see how close you are
Where does a rental business lose money?
Equipment that “disappears”
Nobody knows where a unit is or whether it even earns. Idle time = depreciation without income.
Uncharged damage
The customer returns damaged equipment and the rental pays for repairs. RentFlow logs the damage and charges it right at return.
Forgotten service
A missed service = expensive repairs and idle equipment mid-season. A schedule and reminders prevent it.
What RentFlow does for you
Asset library
For every unit — purchase price, depreciation, expenses, damage, utilization and real profit. Always know which machine earns and which one sits.
Rental bin & customer portal
Build a bin in a few clicks, send a link — the customer sees prices, signs the agreement on their phone and can request an extension.
Returns & damage
Plan returns, see overdue rentals, log damage with an amount — it lands on both the customer's invoice and the asset's history automatically.
Service planner
A maintenance schedule for every unit, jobs for technicians, costs straight into asset expenses. Nothing gets forgotten anymore.
Statistics & reports
Utilization, revenue vs expenses, a depreciation table and a CSV export for bookkeeping in one click.
Modules — pay only for what you need
Statistics, location tracking, rental inspections with photos — switch on only what your company uses. Coming soon: telematics and accounting sync.
How it works
Add your equipment
Enter assets with prices and depreciation — or send us a list and we'll import it.
Build a bin and send a link
The system works out the cheapest mix of day / week / month rates for you.
The customer signs — you stay on top
Signature on the phone, extensions, returns and service — all on one screen.
Works on desktop and phone like an app — your team lives in the yard, not at a desk.
Ready to see your fleet on one screen?
We'll show RentFlow on your own equipment — 20 minutes, no commitment.
Request a demo →